Blogging Tips from a Professional Blogger

I was at a conference last week and one of the speakers, Jill Stanek, gave advice on blogging.  I wanted to share her ideas because she has a successful blog that is recognized nationally.  Though her blog does not focus on digital humanities, its success can be used as a template when creating content.

12 Points to Successful Blogging According to JillNote the above link contains only ten points as the post was written a couple years ago.)

  1. Strive for Excellence
  2. Find Your Niche and Become an Expert
  3. Think of Your Blog as a Vocation
  4. Develop a Mission Statement
  5. Blog Strategically
  6. Blog Often
  7. Keep it Pithy (Edit, Edit, Edit)
  8. Give Photo Credit
    1. Fair Use Doctrine
    2. Never Crop Out Copyright or Contributor
  9. Write Original Content
  10. Cross-Post to Other Social Media
  11. Be Accurate- Check Sources
  12. Develop a Thick Skin

So what to get out of this:

When blogging, bear in mind what it is you are saying and strive to create a unique voice that will draw people in. Make sure that you know what you are talking about and have evidence, or citations, to back up your claims. And lastly, fair use is fair use.  If an object is in the public domain feel free to use it, but always sight your sources.

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Research Interview Dialogue 2

I am sitting at the reference desk one afternoon when the phone rings.

Me:  Bull Run Regional Library this is Sam.

Person on other end of Phone: Hi. I’m looking for some advice on research for a speech.

Me: Ok, can you tell me more about it.

Phone: Well, yea… I’m the Valedictorian this year at Osbourn.

Me: Congratulations!

Phone: Thanks.  So, I know that the Manassas National Battlefield is near here.  I don’t really know much about the battle that took place there and I was hoping to incorporate something about it into my speech. Do you have anything at the library that could help?

Me: I bet we do. If you would like to come up here I could be of more assistance.

Phone: Ok, I’ll be up there in half an hour.

Me: I’ll start looking through our catalog and pull a few items.

Phone: Ok, Thanks. Bye. (Hangs up.)

Short time passes. A young woman walks into the library, and heads to the reference desk.

Young Woman: Hi, I just spoke with someone about a graduation speech I am writing about half an hour ago.

Me: Yes. That was me. I was able to find a few things that I think you will find of interest.  I remember my valedictorian included a poem in his speech so that leads me to this first book: Shades of the battlefield: poems by Beatrice Bright.(Prince William Public Library System, Shades) I haven’t looked at it yet and am unfamiliar with the poet- so I can’t recommend any in particular, but one of the subject headings for the book was “Manassas (Va.) — History — Civil War, 1861-1865 – Poetry”. (Prince William Public Library System, Shades)

YW: Thanks.  What else is in that stack?

Me: This next one is a novel: Unto this hour by Tom Wicker.(Prince William Public Library System, Unto) It’s a fictional account of what happened at the 2nd Battle of Bull Run; one of the battles you were interested in. One of the things that caught my eye about this one was the scope, the focus, the author did on this one battle.  Judging from the information on the jacket, he approaches the novel from many different points of view. It’s kind of long running over six hundred pages, but I skimmed through some of the pages and it looks like a good read. The author obviously spent a long time doing research to treat the topic of this one battle so immensely.

YW: That sounds interesting. I would like to look at that one more. I like how you said it approaches the story from multiple points of view; maybe I can find something in that.  I don’t know if I can finish the book before graduation with everything else going on, but I can probably read a good bit of it. What’s the next book?

Me: This next book is more poetry: Rhythmic Ramblings in Battle Scarred Manassas by Douglas Clark.(Prince William Public Library System, Rhythmic) In particular you might like the poem Alma Mater. I looked through the table of contents and when I saw that one I had to read it.  Take a look- it’s not long. (She opens the book and looks at the poem.)

YW: Hmm.  That could be interesting. I haven’t yet decided the focus of the speech, but I want to tie into it some local history. To remind everyone where it is we come from and who we are.

Me:  Ah, That leads me to this last book: Incidents of Cavalry Experiences during General Pope’s Campaign, by William Gardiner.(Prince William Public Library System, Incidents)

YW: What is it about?

Me: It is a series of personal narratives of soldiers. Perhaps one persons’ story will stick out? It is a series of papers that were read before the Rhode Island Soldiers and Sailors Historical Society.

YW: Wow.  That actually sounds really useful.  Maybe there is one really good story in there that will stick out to me.

Me: I know you are busy getting ready for graduation, but since we are so close to the battlefield I got to thinking. What if you read these books while at the battlefield? It could really help you meditate on the meaning of the experiences you will read about.

YW: I actually had that same thought on my way here.  Great minds think alike right.

Me: It only costs $3 to get in. I’ve been there a few times.

YW:  That’s not bad.  I think I’ll check it out this afternoon. I’ll keep those last three, that first one doesn’t sound too interesting.

Me: I’ll re-shelve it.  You can check the other three out at the circulation desk. Is there anything else I can help you with today?

YW: No thank you. That helps out a lot.  I’ll take a look at these for now.  I might come back later.

Me:  We are open till five this afternoon, and will re-open tomorrow at noon.

YW: Thanks. Have a good day!

Me: You too.

Bibliography

  1. Prince William Public Library System. (n.d.). Shades of the battlefield: poems by beatrice bright. Retrieved from http://librarycatalog.pwcgov.org/polaris/search/title.aspx?pos=1

  2. Prince William Public Library System. (n.d.). Unto this hour by tom wicker. Retrieved from http://librarycatalog.pwcgov.org/polaris/search/title.aspx?pos=2

  3. Prince William Public Library System. (n.d.). Rhythmic ramblings in battle scarred manassas by douglas clark. Retrieved from http://librarycatalog.pwcgov.org/polaris/search/title.aspx?pos=1

  4. Prince William Public Library System. (n.d.). Incidents of cavalry experiences during general pope’s campaign, by william gardiner. Retrieved from http://librarycatalog.pwcgov.org/polaris/search/title.aspx?pos=1

Research Interview Dialogue

I am sitting at the reference desk of Mullen Library when I am approached by a student who needs help. As she nears the desk, I look up and take notice of her.

Timid Student: (in a low tone)  umm, excuse me but could you help me find a book.

Me: I would be happy to.  What book are you looking for?

Student: It’s for a class project. I believe it’s called Our Bodies. It might be over at the Nursing Library.

Me: (Turns the dual screen monitor on so that she can see what it is that I am doing, and so that she can learn how to search for books using our system in the future.) I can check and see if we have a copy here, if you would like?

Student: That would be great. Thanks.

Me: So, first we are going to go to the libraries home page- libraries.cua.edu.  We want to search books, so I’m going to search under the book tab.  Since we know what we are looking for it is easier to use the “classic catalog search” rather than the Summon box; it can get a little messy sometimes.

Student: Ok yea

Me: Now we want to do a title search for Our Bodies.  I’ll type that into the search box and then select title from the dropdown menu; we also want to select Catholic University to narrow down our results since we believe it is in the Nursing Library here on campus. Then we press “search catalog”.

Student: That’s it, Our Bodies Ourselves. (The Boston Women’s Health Book Collective, 2005)

Me: Ok, it looks as though there are multiple years.

Student: Probably the newest one would be best?

Me: Probably. Let’s take a look. This last title is an e-resource, so you could look at it from anywhere just by logging in.  It’s from 2010.  Let me compare it to some of the others.  (Looks at the other records.)  All of the other records appear to be by the Boston Women’s Health Book Collective.  This last one has a slightly different title and is by Susan Wells, so I don’t think it is what you are looking for.

Student: What about the one from 2005?

Me: Let’s have a look at it.  So, what are you doing your research on? Maybe we can see if this is an appropriate source.

Student: That would be great. I’m doing research on sexuality and um… (quietly) abortion.

Me: (In a lower tone.)  Ok. Uh, yea.  Is there any particular focus in your research, or are you looking for general information?

Student: I’m doing research on how it hurts women in the long run because of how it interrupts the natural biological process. In particular how it can complicate future pregnancies.  I know cases can vary.  My research is already pretty strong here, but my advisor said that I should find other sources that argue the other side of the issue and compare my research against theirs to make a stronger case.

Me: Yea.  There is definitely a lot of information out there. I can see that this book talks about abortion.  Let’s see if we can find anything about the book online. (Searches Google) It looks like there is a website spinning off of this book: ourbodiesourselves.org. (Boston Women’s Health Book Collective)  Well this book’s website appears to be arguing about how to go about deciding on if it is right for you.  So it is from the “pro-choice” viewpoint.  It could be helpful.

Student: Yea, I was looking for books online and this is one of the ones that came up. I asked my teacher about it and he said he thought the nursing library might have a copy. Since I didn’t know where that was I thought I would come here for help. It’s a pretty important topic.

Me: Well we are always happy to help people find information, and this does appear to be in the nursing library.  Part of the reason this is such a big issue is because of the ethical dilemma involved.  “Ethical dilemmas occur when values are in conflict.” (American Library Association, 2008)  So you picked a topic that is going to have a lot of opinions out there each vying that theirs is the correct one.

Student: I know, that’s why I thought it such a good topic to speak on for my project.

Me:  As you may know the mission of the University states: “The Catholic University of America is … dedicated to advancing the dialogue between faith and reason, … [and] seeks to discover and impart the truth through excellence in teaching and research, all in service to the Church, the nation and the world.” (Board of Trustees, 2006) From when other people have come here searching on this topic I know we have a lot on the right to life, counseling, and legal stances and implications.   Since the library is “committed to providing a balanced collection which represents a diversity of perspectives” (“The catholic university,” 2012) I’m sure we have plenty of material on the opposing side of your research.  If not, I know we can access material from one of our partner libraries.

Student: Wow. That would be great. Thanks.  I think I’ll just look at this book for now and get some ideas on how they approach the issue.  I’ll definitely keep that in mind though.  I had never read the University Mission so thanks for sharing that.

Me: My pleasure. By the way, the nursing library is in Gowan Hall. Is there anything else I can help you with?

Student: No, that has been super-helpful.  I think I can remember how we searched for those books, so maybe I can find stuff on my own next time.  Thanks for all your help. Have a good day!

Me:  You too. (The student exits.)

Bibliography

1.       The Boston Women’s Health Book Collective. (2005). Our bodies, ourselves: A new edition for a new era . Retrieved from http://catalog.wrlc.org/cgi-bin/Pwebrecon.cgi?BBID=6601812

2.       American Library Association. (2008, January 22). Code of ethics of the american library association. Retrieved from http://www.ala.org/advocacy/proethics/codeofethics/codeethics

3.       Board of Trustees. (2006, December 12). Mission statement. Retrieved from http://www.cua.edu/about-cua/mission-statement.cfm

4.       The catholic university of america libraries collection development policy . (2012, August 06). Retrieved from http://libraries.cua.edu/about/colldev/policy.cfm

5.       Boston Women’s Health Book Collective. (n.d.). Our bodies ourselves. Retrieved from http://www.ourbodiesourselves.org/

Researching a Reference Book

It was a warm September morn’. I, a student at Catholic University, was on assignment. My teacher, Dr. Chancellor, had given me the task of doing research on research material. Following my literary nose, I trecked downward to the local Barnes and Noble where I fittingly hailed an attendant; I inquired about the layout of his domain and if he could point me down the right path.

Under his guidance, I wound my way through the aisles, crossing many paths, to get to my destination. Upon arrival, I took a quick survey of my surroundings and decided upon one book that was above all others in scope: Norton’s Star Atlas and Reference Handbook 20th Edition.

This reference book, published by Penguin Group, was the 20th edition of Norton’s Star Atlas and Reference Handbook. The book says that it was first published in 1910 by a Mr. Arthur Philip Norton, schoolmaster and amateur astronomer. Norton’s Star Atlas is “the longest established star atlas in the world” in the words of it’s current editor, a Mr. Ian Ridpath. Mr. Ridpath has been writing, editing, and broadcasting astronomy since 1972. Ian Ridpath is also the editor of the Oxford Dictionary of Astronomy.

Since Mr. Norton ascended to the heavens, his Atlas has gone through many revisions and has lost, according to the historical component in the introduction to the resource, all contributions from it’s original compiler, but, such is to be when one deals with the passage of time and space.

There is one issue as it pertains to the authoritativeness of this particular reference book that I would like to address; this edition was published in 2003, and remains the current edition to this day; there has been a decade of advancement and research in the field since then. It would be my assumption that a new edition is being worked on. On that last criteria alone I would recommend holding off for purchase until seeing when a new version is likely to appear.

I would like to highlight this as an advancement to Norton’s credit here: from everything I can tell while skimming over the pages, the book is easy to comprehend and has a vast amount of detail that is covered. One of the additions that was added to this edition was the section on computer-controlled telescopes and CCD imaging. The scope of this work is quite universal, pun intended, in that it covers the stars. The scope of this book is to provide an overall introduction to astronomy by examining the celestial bodies and to be a resource for amateur and scholar alike. It serves as a wonderful tool in that it fulfills that scope.

One of the benefits I would argue for in adding this to a reference collection would be of it’s visual appeal, simple to understand components that the novice can utilize for their inquiry, and the manner through which the material explores more in-depth topics for those taking a more avid interest in the field.

 

Report on Discovery and Recovery: Preserving the Iraqi Jewish Archive

Dr. David S. Ferriero, Archivist of the United States, gave the welcoming remarks for the panel discussion on Discovery and Recovery: Preserving the Iraqi Jewish Archive (IJA).  An exhibit centered around the collection can be found in the Lawrence F. O’Brien Gallery of the National Archives Building, and will be available through January 5th, 2014.  This program will be the last one for the year 2013. Future programs held at the National Archives include: Associate Justice Stephen Breyer talks with Constituion scholar Akhil Reed Amar (January 14);  various noontime lectures; and an Introduction to Genealogy workshop (January 8).

          On May 6th, 2003 sixteen soldiers from the Mobile Exploitation team Alpha entered Saddam Hussein’s intelligence building. They discovered thousands of books, manuscripts, documents and torahs lying under four feet of water in the Mukhabarart basement; the collection was rumored to have a 7th century Talmud, but no such item was found. A hasty production was implemented to preserve the material while the National Archives was called in to preserve the material in a long term project.  The initial stages involved draining the facilities of the water while the documents were taken outside, into the hot Baghdad environment, to dry where they quickly became molded. The Coalition Provisional Authority (CPA) secured a freezer truck to prevent further damage to the material while archivists and preservation experts from the National Archives and Records Administration (NARA) mounted up an expedition to Baghdad to see how best to go about preserving the material.

          Doris A. Hamburg, the Director of Preservation Programs at NARA, informed the audience that the decade long project of preserving this material was nearing it’s end. Hamburg provided more background on the project, including information on the background of the Jewish people in Iraq (dating back 2500 years).  After reiterating what was said by Dr. Ferriero, she went on to add that the freezer truck smelled of mold by the time that the NARA team arrived, and that there were twenty-seven trunks of material to sift through. The material was never collected, in it’s originality under Saddam, to be an archive, but was just a collection of material. Efforts to locate local options in Iraq for drying the material were unsuccessful. It was decided that the material would be brought to the United States for preservation and would be returned to the people of Iraq once the collection was restored. A Memorandum of Agreement (MOA) between the CPA and Iraq representatives was signed and funding would be provided by NARA.  By August of 2003 the material was being transported  to Ft. Worth, Texas to freeze dry the material in a vacuum. More funding for the project was to be provided by the National Endowment for the Humanities (NEH) and by the Department of State for the third phase of the project.The material was sorted by size and nothing was thrown away. A database was created and every item was assigned a number. Thus began the physical processing and condition assessment for the 2700 books and tens of thousands of documents that were part of the extensive collection. It was recommended that the archives would digitize the more interesting and rare material, while books that were more common would not be digitized because they were available elsewhere.

          Dina Herbert, the project librarian, said that there are 3486 entries in the database, 2700 of which are books ranging from the 16th to 20th centuries. Each of these entries was cataloged under a time constraint of two years. Part of her task was to set the priorities for the digitization project, the decision for which was based on “were the items unique or rare.” The collection includes prayer books, Rabbinic literature, Bibles, and textbooks. One of the earliest books in the collection was from 1568 (Hebrew 5328).

          Anna Friedman, senior conservator for the IJA project, talked about her teams role in the conservation effort.  Mold can start to grow on wet paper and breaks down connection fibers. Well established mold can eat holes in paper. A mandate was introduced to clean paper well enough to not pose a health risk to the catalogers. Her teams tools, such as the vacuum, were modified to meet the more demanding challenges of the project. Fragile materials were placed in polyester sleeves. One of the problems discovered in the project was that the stamps came off easily from their location.  To resolve this issue, a drop of glue (a more technical term was used, but I could not find a correct spelling) was used to reattach each of the stamps that the correct location could be found for. The primary goal for the digitization effort was stabilization of the material for digitization and access. When possible, the conservation team would flatten the material with weight. After the conservation effort was completed for a book, they found their home in custom sized boxes.

          Katherine Kelly, another member of the conservation team, went on to talk about the exhibit.  Twenty-four books and documents were chosen for display.  An 1815 Zohar commentary on the Torah was one of many books that received a washing to remove many of the impurities from the flood. This washing process helped to improve the physical stability of the items.  Cyclododecane, a wax like substance, was placed over hand written text on pages before they received a bath. The conservation team collaborated heavily with the project librarian. All of the material was tracked throughout the project using Sharepoint. This included dividing the material to be cataloged and boxed. All of the info for the material was pulled from the website database.  Guidelines for this portion of the project were based on NARA standards.

          Jennifer Seitz, a Digital Imaging Specialist within the Digitization Services Branch of NARA, spoke of her work in the imaging lab centering around providing high quality photos for access by the public. The lab is equipped with two digital overhead cameras, a system which was designed for museums. The cameras were fully integrated with a pneumatic foot pedal for hands free image capturing. Capture One Software was used to provide the best pictures for digital preservation. The IT infrastructure utilized RAID 5 formatting to provide secure data recovery and repair. Different approaches were utilized for archiving the imaged material.  Folio view provided a solution to the ink bleeding, while original folder view was captured on the table top instead of beneath the glass helping with emulsion. A simple page capture was used usually on oversized items.  Non standard arrangements were used for a detailed view of photographs.  Book scanning was done as a double page spread where possible. Some books scanned by single page had special page holders built. 100% of the material was reviewed for accuracy and completeness as a means of quality control, because this was the only chance for the material to go through this rigorous process, as the collection will soon be returning to Iraq. Several file types were created for each picture: Tiffs, JPEGS, and PDFs.  Many of the JPEGS had “slugs” imposed upon them to provide a brief line of text to accompany the image.  PDF’s were created with each page for easy viewing and download of the material.  So far, over 240,000 pages have been created.

          Noah Durham, the website project manager, discussed the process of designing the website for the project. There are four primary branches of the website: the preservation projectsearch the collectionview the exhibit, and connect with us.  The preservation project tells the story from recovery through preservation. The search page was designed to be as simplistic as searching google. The search page contains all entries, and provides the viewers with an ability to comment (for a limited amount of time). The exhibit was recreated online, but, it was stressed, does not recreate the experience of personal visitation and viewing.  The connect with us page allows users to provide feedback to the team. Some of the original concepts for the sites were: a simple search much like google that would allow the user to refine results as per libraries and retail sites; user experience was key and the website was loaded with fast loading images in the browser while high quality versions (PDFs) would be available for downloading; the site would have a commenting feature so that the public could contribute and foster a community; posting the technical guidelines and documentation about the project on the site; and provide an online version of the IJA exhibit. Durham said that “Planning is half the work (or more).” A publishing workflow is required to approve user comments prior to their being made visible on the site. Three months of planning went into establishing a wireframe of the site so that the look and feel of the pages could be established. All versions of the material were uploaded into a Project Management Portal (PMP), a version control repository. The file of record could be found in the PMP.

          There was also a period for questions and answers at the panel discussion. One audience member asked about the personal opinions of the project members on the return of the documents to Iraq, to which Hamburg replied that the focus of their project was on the preservation of the material.  Another member of the audience asked what the overall cost of the project was and how much of the funding was from the public trust and how much was from private trusts; he also asked what confidence the panel members had that the collection would be kept safe in Iraq. The answer to the question was that $100,000 had been provided by NEH, just under $3 Million was provided by the State Department (much of which went to support the staff), the Center for Jewish History donated their time to the project. Iraqi fellows, who assisted throughout the project, were able to get a good sense of the material, which should help in it’s preservation once returned to Iraq. On Sunday, December 15th, 2013, Iraq sent a delegation to deliver 49 parchments of text, including fragments of Torahs) to the Iraqi Jewish Community for burial. One audience member asked what the material was doing where it was found, to which the reply was that “we don’t know,” it was scooped up by the government at some point and that there was more material in the national library. One member of audience asked about the treatment of the religious artifacts, to which Friedman replied that they didn’t really do an extensive clean of them except for a surface clean (keeping in mind Jewish customs). Another member of the audience asked about why they chose to do a ritual burial rather than preserve the fragments and texts. In Judaism, anything with the name of God cannot be thrown out, and since the material was no longer able to be used it must receive a proper burial. I asked the panelists about the reason behind a limited timeline for commenting on the site.  The response was that they only had limited funding for staff to review comments, and that once the funding ran out for the project there would be no one left to review. It was added that the comments would be able for viewing indefinitely. The last question asked was how much of the website is up. The panelists estimated that between 80% and 90% of the images are up and that 2000 documents are available for viewing.

Report on: Cultural Heritage Archives: Networks, Innovation & Collaboration Symposium

Cultural Heritage Archives: Networks, Innovation & Collaboration Symposium

September 26-27, 2013 Washington D.C.

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In this report on Cultural Heritage in the 21st Century, the author would like to first give credence to the origin of the thoughts that are compiled herein.  This report serves as an abstract of the Cultural Heritage Symposium held at the Library of Congress, Madison building.  A full digital recording of the conference was done and should be made available in the near future at the Library of Congress’ website.  Any quotes used in this report, were recorded as the author heard them and were not double checked against a transcript of the event or against the digital recording. Also of note, this report is not presented in a chronological order; instead, it is presented in a way that the author thought best conveyed the ideas presented in the conference, while also picking up and advancing certain themes. For clarification sake: The ideas expressed in this report are not necessarily those of the author.  He has done his best to provide sufficient use of quotations where appropriate, but the ideas that run through here are all paraphrased and wrapped up in a different format than those from their original contributors.

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Two questions arise when one first examines Cultural Heritage. These two questions are what is it? and why is it important?  “Culture is a basic need.” says Danna Bell “… Understanding and accepting culture sustains its growth.”  She continued her introductory speech to the conference by saying “Culture is where we get our strength. It’s our backbone.”  Those are high standards to live up to for any organization, especially for one that seeks to become a repository for that knowledge as is the intent of an archive or other Cultural Heritage repositories. Regardless of deed or gift, that reflects transfer of ownership to the archive, there is still a cultural ownership that remains. There is a paradigm shift in our thinking of ownership. Cultural heritage is more like stewardship. That being that there is a need to respect the values of the community from which something comes.

How do we preserve Cultural Heritage?

We preserve Cultural Heritage through different means.  These include family, friends, written documents, stories, film, and sound recordings. Sita Reddy, fro the Smithsonian Institution said that “archivists have a very long history as storytellers.” The oral tradition has a long legacy of commemorating certain events or persons.  These legacies become legends and the stories can even grow into myths. These oral traditions are passed among friends, families, and acquaintances who retell the stories and pass them on to future generations.

Another medium for Cultural Heritage institutions to use is film. One of the great things about film is all of the different ways it encapsulates Cultural Heritage.  As Teague Schneiter and Joanne Lammers of the Academy of Motion Picture Arts and Sciences/ Writer’s Guild Foundation pointed out,  “the documentary is a very valuable piece of equipment to record knowledge.” The moving visual image leaves a lasting impression on the viewers mind.

Noel Lobley from the Pitt Rivers Museum, University of Oxford, UK presented a talk on Sound Archives, Communities, and Collaboration.  One of the highlights from his presentation was the Hugh Tracy Sound of Africa series. Tracy had tried to record all the sounds of music produced by different African tribes and communities.  One thing he did not do well was provide context to what it was he was recording.  That said, these songs that were recorded many decades ago are still being sung by tribes and communities all throughout Africa for different festivals, events, and celebrations.  The time is right to bring sound back into the discussion as a medium for archival usage. “Music changes perception of collection and culture.” One of the issues that Noel pointed out was that Tracy’s work did a poor job of recording the information behind the music he was recording. He would just take the first usage someone told him of a piece and record it as fact. The music that was being recorded was multifaceted and used for many different reasons. It is the archives goal to help provide that context for usage.

D.A. Sonneborn from the Smithsonian Folkways Recordings, Center for Folklife and Cultural Heritage, at the Smithsonian Institution, used a quote during his talk on Sound Returns: Chellenged Stories from an Audio Archive that addresses the need for a good sound archive. The quote was from a chief of a village “we expect a hundred years from now our children and our children’s children to be able to hear the voice of their ancestors.”  As archivists, we must make sure collection is being used.  The more it is being used, the more it’s contents will be retained in human memory.

In their presentation Where Do Users Find Value?¸ Dreanna Belden and Kathleen Murray of the University of North Texas Libraries in Denton Texas, breached questions concerning archives and the digital environment. They discovered six places of impact for making archives more accessible digitally.  These areas of impact are: research, education, financial, cultural, social, and environmental.  Without going into too much detail I will give a brief outline of some of these areas. Research dealt with encoding components to make ease of access better. Education was meant to improve use in classrooms and frequency in citations. Social meant online conversations and sharing material located in the archives. Lastly, the environmental impact meant having resources available online reduced the cost of travel for persons needing access to archives. Belden and Murray made a point that many patrons who utilize the archives are genealogists. So the question arises, how do we better tell stories and provide the context in an online environment.

Sita Reddy reminds us to “mind the gap between Heritage & Information and Heritage & History.” She also encouraged that we take the long view of history; we must look forward to where it is going. History is about socialization. It is moving and adapting from one generation to the next.

How can we improve our practice?

“We need to be able to talk to the people…we can’t use words like provenance. … We need to discover plain English.”~Danna Bell

The first step towards improving the Cultural Heritage institution as a whole is education.  Repositories must make sure scholars and potential users know about our collection. Archivists can help educators develop special components for course assignments and extracurricular events. Higher education has often overlooked undergraduates so it is important to bring them back into the discussion on how to incorporate the archives into curriculum development and education. We should write programs with teachers in mind, and with curriculum that incorporates art and oral history. This should be used to enhance not replace teaching.

But, how can we incorporate the archive into education? Collaborations help highlight the importance of archives, and collections can bridge connections. One of the questions raised by Amma Y. Ghartey-Tagoe Kootin and Deborah Hollis in their presentation called Performing the Archives: Connecting Undergraduates to Archival Collections was “How do historians put emotion back into the text?” They argued that “performance can be a way of knowing the documents. … A performance to study the past.”  They suggested that Archivists should find ways to incorporate the collection into live events. “Semantic knowledge can incorporate into new knowledge.”  Performing the archives became palpable when choosing which parts to put on stage. The users had to wrestle with the parts of the archives that were not recorded. It was suggested during a question and answer component to the session that the archives be incorporated in museum installations and that the public loves historical stories. A performance can serve to bring out the human face behind the record and provide that long needed voice for telling the story.

Anna Briggs of the Université Paris Diderot, France presented a session entitled The ‘Record’ Project: The Sound of the Sea and the Silence of Film.  During her presentation, she highlighted a unique collaborative project that she participated in which involved the use of film from the archives and students efforts to bring them to new life.  A small group of students researched a particular component of a culture.  Then they overlaid vintage silent film from the archive with modern folk renditions from that era. All of this was compiled into a larger documentary that can thus be accessed by the public.

Caroline Muglia of North Carolina State University in her talk Sourcing Participatory Archives: The Lebanese in North Carolina Project listed different ways in which collaborators can participate in the goals of the archives and the projects they are working on.  She included source community, historians, users, social media, reference team, accountability, connectors, crowd sourcers, writers, designers, artists, translators, people who track down photos, and copyright professionals as ways in which people can help.  For her project the amount of success they had was based on the number of volunteers and can be summarized in the phrase, “the key to collaboration is relationships.”

A Cultural Heritage institution must build bridges with users, supporters, and other Cultural Heritage institutions. “Team up with local people and experts first; create formalized relationships with partners” said Anna Fariello of Hunter Library, Digital Initiatives, West Carolina University.  Focus on what the community gets out of it. As long as the community partner feels like they gained, then the partnership will be good. Sometimes what they are offering is their life’s work, and they want to know it will be retained in good capable hands. Cultural Heritage repositories can find partnerships around different professions to help add value and context to their work. Archivists can work with people who understand a particular craft. It is important that we take advantage of readily available resources such as scholars at a local university and convince them to help in small archives.

Archivists must be able to tell our story, so it is important that we never stop talking about the collection. An archive also needs others to tell the story and continue the discussion. An archive needs someone who can say “Hey, this is good. And here is why.”  Elaine Bradtke of Vaughan Williams Memorial Library, English Folk Dance and Song Society, London, UK noted that “reaching out to the press has helped change public perception” at her institution. It brought them into the archive and they began to see it’s benefit and advocate for it in the public sphere.

Archives can provide support to people on how to preserve and care for their own collections. As Anna Fariello pointed out “proper metadata is very important.” For archivists particularly it is important to always have multiple backup storage of digital content.  One possibility is burning digital content onto Gold Compact Discs because of gold’s non corrosive nature. Archivers need to think long term and on what the institution can manage. Doug Boyd, from the Louie B. Nunn Center for Oral History at the University of Kentucky Libraries, mentioned that “Cultural Heritage archivists are often asked to give training.”  A lot of the training can be best how to use all that is in the archives. Train users on how to use collection, or have readily available handouts if you are a small staff.  We need to emphasize the role of public scholarship. Cultural Heritage institutions can serve as another place where persons can talk and find solutions to problems or issues that they face because of the unique holdings that they house. We can bring groups together to work towards common good by providing a collaborative environment.

One of the focuses for Cultural Heritage institutions should be on advocacy. It is important to provide tools to help at a local level, one aspect of which can be training on how to deal with e-records.  Archives can provide digital alternatives, at a cost, so that people can have access to the material without the major expense of having to go to a conference or institution. We need to know the issues to provide support; we must collaborate.

Karen Jefferson, of Robert W. Woodruff Library, Atlanta University Center, in  her speech HBCU Library Alliance: Historically Black Colleges and Universities Strengthening Archives through Collaboration spoke on a project that she was working on. The project, HBCU Photographic Preservation Project, was impressive in scope in that they wanted to work with students and bring students into the realm of the archivists.  One positive outcome of this was that the project led to some of the students thinking about archiving as a career, something that they previously didn’t know was an option.

Major Issues facing Cultural Heritage preservation

One of the major issues which Cultural Heritage institutions face is that of trust. People in the community where the institution is housed have an expectation that the Cultural Heritage institution will faithfully serve and truthfully represent that community. For instance, if the material needs to be sold for funding, will the material be sold for profit without notifying the community? When working closely with a local community, make sure that you partner with someone who has a vested interest in the community and will return the wealth and benefits to the community.

Copyright is an issue which has high impact, and trying to explain copyright can often times be difficult due to it’s complexity. There was one story of an archive that removed the watermark symbol from one of their copyrighted pictures for use in a newspaper.  That picture was then made into cups and T-shirts without the copyright holder’s permission. This was an unintended consequence of releasing the picture that the archives, who had lent out the picture for one time use, had not considered.

Who speaks for a community and decides who can access, when they can access, and how they can access? This is an important question to think about with respect to how easily should  material be made available.  It is also important in respects with the freedom of information and concerns over preservation.

How will the Cultural Heritage story be told? People want their real lives out there, not a falsified impression or a propaganda piece. Kate Pourshariati from the University of Pennsylvania Museum of Archaeology and Anthropology presented a poster session on the film Native Life in the Philippines (1913). The issue of her poster was that the film depicted the persons of the Philippines as uncivilized and used this falsified narrative to show reason that the persons of the Philippines needed the continuance of colonial rule.

One way in which the Cultural Heritage story can be told was promulgated by Peter Kraufman from Intelligent Television. He spoke during a session on Creativity and Moving Image Archives. He suggested that there should be co productions among educators, filmmakers, and the public.  “People need the sights and sounds of their culture.” Kraufman instructed that using media in class should not be primitive.  Information professors are a great source of knowledge on a campus and can help archives find more meaning in their material. He also discussed the Intelligent Channel on youtube which provides a means for the output of archival/educational collaboration.

Will the material be able to be accessed or will it be hidden away? What good is it if it is hidden away? This topic is a tough one for archivists. In theory, we want all of the information we have in our collection to be made available at all times. In practice though, this can get tricky.  It is hard to make all of the information available when there are funding problems and limited staffing.  So, sometimes items get lost in the shuffle. Another concern that was brought up at the conference was what if the person you are recording does not want their story for a period of time, say 25 years.  You have to respect their wishes, but at the same time recognize that the Archives are a living institution.

One thing that an archive should never become involved in is revisionist history. Preserving the culture means that we preserve, and keep a record of, the good as well as the bad.  To exclude one is to exclude the other because both lead to a false narrative.

Archiving cultural property may cause problems with ownership. During her keynote speech, Sita Reddy brought to light historical aspects of archiving another culture’s heritage and how that ties into modernity. At issue in her speech was the illustrious text Hortus Malabaricus. The Hortus Malabaricus “is a powerful microcosm of the people and the land” in the Malabar region of Kerala, India, but the text, and illustrations therein, were brought about by the work of Hendrik van Rheede. At issue here is the fact that the intellectual property of the plants and their uses had long been a component of the people of that land, their culture, and their traditions. Hendrik van Rheede representing the Dutch India Company, in compiling the information for use outside of the area where the knowledge was originally obtained is a “cultural pirate” in that he stole the information from the local community for his own selfish profit elsewhere. van Rheede relied almost entirely upon local persons for the knowledge that was compiled in the twelve volume series. “The Heritage Industry is trying to reverse the effects of globalization,” Reddy claimed in response to a question on how the Hortus Malabaricus has been exploited by biopirates. She added that “redistributive mechanisms should go to the community.” In another question Reddy noted that Achudon’s, the young Indian man who assisted van Rheede in the collection of information found in the Hortus Malabaricus, home is now a cultural spot, and that he, Achudon, is central to the whole concept of this debate on cultural heritage. Cultural archives, like museums, can lead to discussions. This can lead to “radically different truth telling regimes” says Sita Reddy.

“It is our right to organize over our own biodiversity, our own medical knowledge… with the biopiracy that has occurred over the centuries, we don’t need to repeat the mistakes of history. What he (Itty Achudan) offered the Dutch colonials was knowledge that had been in our community for centuries.” (from letter by Ezhava Social Reform Movement to Kerala university.  Context for this letter can be found in an article by Sita Reddy entitled Making Heritage Legible: Who Owns Traditional Medical Knowledge? published in the International Journal of Cultural Property V.13 I.2.)

Collections exist in a wide variety of institutions. Depositories must use shared designs and structures, hence there is a need for a union catalog to make items more accessible. There is talk of updating the DACS system to perform as a union style catalog, much like OCLC as I am able to understand it.

One of the most important and ever present issues facing Cultural Heritage institutions is the potential for loss of funding.  Small organizations lack resources to go about process alone, while large institutions have problems with dreams and reality. There is a need for horizontal relationships among archives and a need for vertical relationships among users and archives.  Institutions and users must find creative ways for funding through donations for these institutions to remain open. Funding is directly tied to, and helps with, preservation.

 In the digital context, there are not enough safeguards we can put on the information to protect it from all mishaps, but the more safeguards that are placed on the digital collection, the better it will be preserved for future use.

As I have touched on before, a Cultural Heritage institutions needs people to operate them. That operation extends to every aspect of the system: from processing to creating metadata, to presentation and display, from working with teachers to people who will organize fundraisers.  If all of those roles are burdened upon one or even two people, then accomplishing them can be a daunting task. This is why many of the presenters talked about the importance, for their institutions, of working with volunteers and building relationships with partners in the area who are capable of handling those different aspects.

Plans towards Future

The chair of Session IV, Timothy Lloyd of the American Folklore Society, invoked a famous passage in suggestion of how to accomplish these goals in regards to Archives and Cultural Heritage Institutions when he paraphrased Karl Marx’s famous axiom “From each according to their ability, to each according to their need.”

The suggestions that were discussed towards developing a better working Cultural Heritage environment consisted of these: Design customizable content standards based on DACS; Create online database so that we can have collective access; Provide financial support (Unspecific where that will be coming from or how it will be sustained); Need for Organizational Infrastructure to sustain for the long term.

Anna Fariello issued some suggestions to provide context for how to reorient our approach towards Archiving.  These consisted of: Recognize partner’s perspective; Respect unique histories; Respect disputed histories; Recognize your limited role; Be willing to share the knowledge that you have; and most importantly, Give voice to the community.

Recap/Conclusion

During the last session, one of the ladies in the group provided some good advice that her father had given her when she was young to provide context for how we are to serve as a Cultural Heritage body.  Her father said, “When people invite you into their homes and share their life stories, it’s important to leave something on the table.” So what do Cultural Heritage institutions have to offer? We have the means for people to have their story told, preserved, and shared with future generations.